Notice at Collection

Updated September 1, 2020

NOTICE AT COLLECTION – COLLECTION, USE AND SHARING OF PERSONAL INFORMATION 

During the application process and/or during employment,
Oldcastle Infrastructure collects various categories of personal information regarding our employees, including:

  • Name, address, telephone number and email address;
  • Demographic information (e.g., gender, race, national origin, age) as required by federal equal opportunity laws and regulations;
  • Social Security number;
  • Bank and bank account number (if enrolled in direct deposit);
  • Immigration status / Right to work in the United States;
  • Education;
  • Military service and training;
  • Other specialized training relevant to job duties;
  • Prior work experience;
  • Criminal convictions (information requested after offer of employment);
  • Reasons for leaving prior employment;
  • Names, ages and addresses of spouse, domestic partner and dependents (regarding benefit enrollment);
  • Names, addresses, and contact information for any emergency contracts;
  • Identity of friends and relatives who work for OI;
  • Medical and Biometric information (related to leaves of absence, drug and alcohol testing, administration of medical insurance, and/or workers’ compensation);
  • Internet and email usage while at work and using OI-owned devices; and
  • Geolocation information related to the use of OI-owned devices.

The above personal information is used to (1) evaluate applicants for employment and employees for continued employment, raises, and promotions; (2) identify employees in our timekeeping system; (3) issue wage payments to employees; (4) administer employee benefit plans for employees and their dependents; (5) administer leave of absence policies; (6) administer workers’ compensation insurance; and (7) ensure compliance with OI’s personnel policies.  Demographic information concerning our employees is used solely to comply with annual EEO-1 reporting obligations. Medical information is used solely for leave of absence administration, drug and alcohol testing, administration of medical insurance, and/or workers’ compensation.

OI does not sell its employees’ personal information. OI takes all reasonable measures to protect our employees’ personal information from inadvertent disclosure and restricts access to such information to management-level employees on a need-to-know basis.

OI may disclose employee information to third parties, when required or to perform tasks for the benefit of our employees.  These disclosures may include (a) sharing your personal information for immediate emergencies or medical situations; (b) providing benefits owed to you as an employee through a third party service provider; (c) authenticating and verifying your employment status when requested by you; (d) sharing your personal information collected from OI-owned devices with our IT team and any other third parties for the purposes of risk assessment or a data breach response; or (e) any other disclosure we are required to make including but not limited to, disclosures to government agencies pursuant to EEO-1 reporting obligations, or disclosures necessary under litigation to defend OI or pursue OI’s interests, unless required by law.

Further information can be reviewed in Oldcastle Infrastructure’s Privacy Policy, accessible at: www.oldcastleinfrastructure.com/privacy/